February 5, 2019February 7, 2017 by CPI Networks

Why Your Business Needs A Strong Firewall

You may not be storing military secrets or running a billion-dollar empire, but your business is still an attractive target for hackers. You need a firewall – a guard standing at the door of your network to stop the bad guys from getting in while still letting your staff come and go without interruption.

A surprising number of businesses are operating without a firewall, or with one unsuitable to the requirements of a business network. For most, it’s a risk they don’t know they’re taking because they assume all systems have built-in protections. Unfortunately, by the time the lack is discovered, it’s far too late.

A firewall is actually a special type of hardware or software that acts as a protective shield between the computers on your network and assorted cyber dangers. Data is constantly passed through at lightning fast speeds, invisible to the user experience.

Filtering: A strong firewall actively looks for known viruses, phishing emails and spam, and then blocks them before they can get in the door. Its internal knowledge of threats is updated regularly and search patterns quickly adjusted. Business firewalls also monitor data in both directions. When a computer goes online, all the data coming in and out is inspected to see whether it’s safe or not. If it doesn’t pass the test, the firewall instantly blocks it and records the details in a log.

Performance: You can use your firewall to set network traffic priorities. For example, it can make sure a Skype call gets all the resources it needs to allow for flawless video and voice quality, while someone watching YouTube videos at the same time will receive reduced resources. Rules can be set to allow certain applications to be treated as a higher priority than others, certain departments or even users. You can tailor your network performance to meet your unique business needs.

Management: Business firewalls allow you to see who’s doing what and when over your network. You can create rules for specific users, devices and times. For example, you might allow your employees to access Facebook during lunch breaks only, while at the same time keeping it completely unblocked for you or your marketing team. Thorough logs are kept automatically and can be used to troubleshoot problems. For example, your firewall logs might show that a computer inside your network connects to a third world country at 3am each night, which would certainly be worth investigating.

Connection: A strong firewall allows your remote workforce to access your servers with ease and security, while at the same time keeping cyber-attacks out. Remote work arrangements are growing in popularity and necessity, often requiring server access at a moment’s notice. You can set your firewall to authenticate the identity of users before allowing access, and create a virtual private network (VPN) that keeps any transferred data safe from interception.

We can install, configure and manage your business firewall – Call us at (416) 645-2469, (905) 667-0441 or email us to start protecting your network today.

February 5, 2019January 31, 2017 by CPI Networks

Why Your Business Should Upgrade To A Managed Anti-Virus System

Anti-virus programs don’t catch viruses when they’re not running. Yes, it’s blatantly obvious, but what’s not always clear is how often your staff are disabling your anti-virus programs so they can squeeze in a little playtime. Maybe download and install a game, free app or get through the block to a suspicious website. It happens in businesses across the country, and more often than you think. It’s just human nature to see a problem and work around it, because surely their computer won’t be infected, those things only happen to other people.

Unfortunately, the biggest threat to your data and network security is your staff. Fantastic, loyal, hardworking people, who make occasional silly decisions. Even the innocent ones, like ignoring the virus software update that keeps popping up, requesting to download the latest protections. Your staff aren’t intentionally putting your systems at risk, but they are creating a weak link that exposes your business to attacks that may cost you thousands.

That’s the key difference between free anti-virus and managed anti-virus. Free solutions were created for home use, where self-induced breaches aren’t such a big deal. The license on free solutions is usually in fact only for home usage. This is because in a business setting, even the slightest gap in your digital walls can lead to lost revenue, delays and even lawsuits. With a managed anti-virus solution, your staff can’t do those things. They literally can’t disable the protections or uninstall it, and updates happen automatically.

With the benefit of human oversight, we’re able to see when machines aren’t fully protected or have already become infected. Managed anti-virus means just that – we manage it for you – so that we know when there’s an issue and can take the necessary actions. Often working invisibly to your employees, we can remotely fix small problems before they become big problems, which leaves your employees feeling trusted while your business remains secure.

Managed anti-virus gives your business protection on a much higher level, because let’s face it, the stakes are much bigger. It takes software control out of the end users hands and puts your system security in the hands of an expert. The program can’t be disabled without a password, nor can it be uninstalled by anyone without the highest permissions. When updates are released they are downloaded and applied automatically. No delays, no putting it off until later, no gaps in your digital walls.

When to switch: This is around the size where it becomes impossible to monitor each computer individually without a full-time IT technician on your team. Users may be spread out across the network and you’re way too busy to stand watch over them while they work.

Give us a call at (416) 645-2469, (905) 667-0441 or email us and we can set your business up on our Managed Anti-Virus system.

February 5, 2019January 24, 2017 by CPI Networks

Why Do Computers Slow Down Over Time?

Remember the awe you felt when you turned on your new computer and it loaded in a flash? Your computer was the envy of your friends and you weren’t afraid to bathe in that glory. Button on, ready to go, those were the days!

After a year or two though, it doesn’t seem to be quite as zippy…no, you’re not imagining it. It really has slowed down, not just in comparison to newer models and your expectations…There’s a measurable drop in speed and power that has nothing to do with worn out parts. The good news is a little maintenance can have that baby cruising at top speed again. Let’s take a leisurely walk through the system and spot the culprits:

Start-up applications: It’s super convenient to have Skype start automatically and your anti-virus too. In fact, many of the applications starting themselves with the computer are essential to your experience. But some of them are getting a little too ‘helpful’.

For example, iTunes helper loads in the background to speed things up when you connect your device – but if you can’t even remember the last time you ran iTunes on your computer, then it can go. Programs like that are holding onto a portion of your processing power and adding to your speed issues. The average home computer automatically loads around 75 programs at start-up!

Temporary junk: Computers are kind of messy. They leave temporary files and snippets of information all over your hard drive, each action leaving a trail rather like a roaming toddler with a sticky sandwich. Every webpage, every image on that webpage, every program you run and every game you play leaves something behind.

It may be the tidbits of information called “cookies”, saved game files, auto-restore files or even a log so that you can hit the undo button 100 times while it remembers your actions for you.

The more junk your computer builds up, the slower it gets.

Viruses and malware: These infections sit in the background consuming resources while doing various nightmarish things. They may be spying on your actions, stealing your information or reaching out through your network to infect others. Occasionally, the impact is limited to seeing your computer slow to a crawl, however the flow-on financial costs of an infection can easily reach into the thousands.

Bloating: With every new version of software comes a new set of features, introductory sequences and design improvements. The problem with this is the application becomes larger and larger with each new version, requiring more system resources to install and run – and slowing your computer down.

Just like a car, computers need regular maintenance – we offer a Tune-Up service to bring your computer back to its original speed and extend its life.

Give us a call at (416) 645-2469, (905) 667-0441 or email us to book in a Tune Up.

February 5, 2019January 17, 2017 by CPI Networks

Will That Click Cost You Thousands?

Ransomware has undeniably been the biggest security threat of 2016. No-one was safe. Hackers targeted everyone and everything, including home PCs – and they were astoundingly successful – earning themselves upwards of $846million from US reported incidents alone. Business is booming for hackers, with thousands of attacks each day bringing in an average of $640 per target. Perhaps even more alarmingly, the financial cost of each individual attack is on the rise – the more ransomware proves to be an easy earner for them, the more they demand each time.

For a quick payday, some hackers offer to ‘rescue’ you from immediate danger – for a fee. One method is to trick you into thinking you have a virus that will spread if you don’t pay money to remove it immediately. Another much scarier method is to pretend to be the FBI and say your computer was involved in a crime (anything from money laundering to child pornography) and you can avoid going to prison by paying a few hundred dollars.

Thousands of regular people are also waking up every day to discover they’ve been locked out of their own files. Entire music and video libraries, digital photos from the past 5 years, personal budget files and even their secret novel draft …all held hostage until the user pays a ransom. The encryption is so strong and unbreakable that paying the ransom often becomes the only solution.

The way ransomware gets onto your computer is deviously simple. Generally, the hackers convince you to click an email attachment/link or pop-up. With both approaches, the hacker usually offers helpful information, for example:

Tracking an unclaimed parcel
Alerting that a virus was found and needs to be removed
Advising details of a recent traffic fine

It’s so tempting to click through for more details and that’s what the hackers count on. Their messages and pop-ups aren’t obvious threats and so slip easily under our radar. Unfortunately, they’re not the most trustworthy bunch so paying may not actually unlock your files, and one payment can quickly become several.

To make matters worse, they can encrypt any backups connected to your computer too, like a USB drive. Having a backup is super important in any situation, but in cases like this, the right backup is needed. Not only one stored separate from your network, but one created recently with all the files you can’t bear to lose. Before restoring your backup, however, you’ll need to make sure the malware isn’t lurking in the background, ready to not just re-infect your restored files but also the backup drive itself.

To avoid finding yourself up to the waist in ransom demands or sending hackers money each month, we recommend being wary of email attachments, even from friends and family. If you’re not sure what the file is, don’t click it. They may not have sent that email intentionally; their infected system may be auto-emailing everyone in the address book. You should also be careful with any popups that appear out of place, especially ones that try to make you panic. If it doesn’t sound right or look right, don’t click it. Ransomware is just too dangerous to risk.

Call us at (416) 645-2469, (905) 667-0441 or email us to set your computer up with protections against ransomware, and put backups in place that will keep your important files safe.

February 5, 2019January 10, 2017 by CPI Networks

Why You Should Never Use A Free Email Address For Your Business

The message is clear: email is king. Many clients and customers choose to communicate primarily by email and as you know, it gives a fantastic ROI in your marketing strategy…unless you’re using a free email like Hotmail, Gmail, or even your internet provider. If that’s the case, you’re losing business each and every day.

It looks unprofessional: Imagine if banks used free email accounts – you’d never feel comfortable giving them your personal details let alone any money. How people perceive your business is what makes your business. Without that professional touch, you’ll appear temporary and fly-by-night. It puts your credibility into question and sends the message that you’re not serious about doing business – or worse – that you’re prepared to cut corners.

It erases your experience: Newer, fledgling businesses often start out with a free email address. The address clearly communicates that they are new and have little experience, and are perhaps testing the waters in a new direction. They’re not even remotely proven yet and are firmly within the hobby-zone. Continuing to use the free address once your business moves into the professional arena means you’ll struggle to build momentum and any experience will be negated.

It’s forgettable or inappropriate: Your business success hinges on being memorable enough to gain referral custom and results from your advertising. Unfortunately, free email addresses are by default filled with hard to remember clutter, for example – joesplumbing_1985@hotmail.com or milkshakes_mybabby@gmail.com.

Neither of these roll off the tongue, is appropriate for business, or can be remembered without a high likelihood of typos and bounce back. Branded email addresses such as joe@joesplumbing.com make running a profitable, scalable business much easier.

It’s not permanent or safe: When you use a free email address you are at the mercy of the email provider. They may close down operations or cancel your account for any reason. These types of accounts are also often hacked and leaked on a global scale. When a better internet or email deal comes along, you’re still stuck using the old address because it’s printed on your business cards, car lettering and flyers.

Some will agree to keep the address open for a fee, but you’ll lose the control and flexibility you need to grow your business. With your own domain name, you own it and can move it to a new business-grade email service easily. You’ll also have complete master control over the addresses within your domain, resetting passwords and creating/closing accounts at will.

Give us a call at (416) 645-2469, (905) 667-0441 or email us to set up your branded business email.

February 5, 2019December 20, 2016 by CPI Networks

Quickly Become A Google Fu Master… Here’s How

There’s one thing all teens can do better than adults – and it’s not Snapchat. They’ve become experts at quickly locating information on the internet.

That’s Google Fu, the ability to use search engines to whip up answers and research faster than a contestant on a radio quiz.

Level 1 Mastery: Tell It What You Need

Google is smart and can understand “conversational searches”. Let’s say you came across a great recipe online, but the measurements were imperial. Google has you covered.

Simply tell it what you want to convert, and into what.

[number] [unit] into [unit]

Enter “6 ounces into cups”…and hit enter. Google presents the answer, already calculated – AND it includes a handy drop down to change those measurements for your next ingredient.

Release dates: [movie/game] release date
Fast facts: [name of person] deathDurable – No moving parts to wear out
Stats: [city] population

Level 2 Mastery: Limiting Result Type

With one additional click, you can tell Google that you only want images. Or videos. Or News, maps, shopping, books or apps. Your initial results are presented as a combination of all types – you can see the ALL tab highlighted up at the top. Just click the tab to indicate which result type you’re looking for.

Level 3 Mastery: Using Drop Downs.

One of the most popular Google Fu moves is to limit results to sites from a particular country. This is great for locating bargains or local businesses. Click SEARCH TOOLS to drop down a second menu. You’ll see the option to limit Country and even Time. 2 extra clicks and my search is now limited to my home country and items from the past 7 days only.

Level 3 Mastery: Mastery: Using Operators.

Your final level of mastery, often used as a last resort when you’re just beginning to doubt whether the internet has the answer you’re seeking.

Finally, enclosing your search terms in “quotation marks” binds the term together so Google can’t break it up. E.G. “Project Management”

Your Google Fu will soon be very strong.

February 5, 2019December 13, 2016 by CPI Networks

Should You REALLY Click That Upgrade?

That pop up just won’t leave. It’s been hounding you to upgrade your software and clearly, it has zero intention of giving you a moment’s rest. That software wants to be upgraded and it wants it now.

With a grudging sigh, you click and let it upgrade in the background. Maybe now it will let you get some work done. Except instead of grabbing a competitive advantage by having the latest and greatest edition, you quickly discover it’s given you the exact opposite. Your essential hardware no longer works, you’ve got errors all over the place, and that application no longer runs at all.

Your urgent upgrade was more of an instant downgrade.

Before you click that nagging upgrade button, consider the following:

Is the upgrade going to work with your current systems?

If your project management software no longer talks to your scheduling software, you’ve got a problem. It’s reasonable to expect the upgrade to have gone through robust testing and bug fixes, but even the mega corporations are caught out in an instant.

Is your current solution still an option?

Developers cease support of older software versions after a certain date. In these cases, continuing to use an outdated version leaves your system vulnerable, without patches and security updates. If your software is at the end of its cycle, you’ll need to upgrade regardless. This, however, gives you the perfect opportunity to revise your selection and make some experienced decisions – upgrade or replace.

Will this upgrade benefit your business?

Some upgrades are purely cosmetic. They look great and the developers pitch them as the latest and greatest, but without additional innovation on offer, you’re better to wait.

On the other hand, if the upgrade is going to have a positive effect on productivity, efficiency or customer satisfaction, definitely put it on your to-do list. Hold off for just a few moments though, while your IT technicians research any conflicts that might arise.

Being an early adopter isn’t always the best idea. Sometimes you need to let your other software packages catch up, and compatibility issues will always be relevant. It’s more important than ever before to take your time and research the upgrade to see how others have fared – before things come crashing down.

Call us at (416) 645-2469, (905) 667-0441 or email us for a quick compatibility check before you click

February 5, 2019December 6, 2016 by CPI Networks

How to Stay Safe While Being Social

People happily share their private information online, building robust libraries that can easily become a one-stop goldmine for fraudsters.

It’s not exactly the intention everyone has when they sign up, as the whole point of Facebook is to share your life with your friends. It hooks us into a global community and the experience does depend on us making certain privacy sacrifices.

So how do you balance being social with staying safe?

People happily share their private information online, building robust libraries that can easily become a one-stop goldmine for fraudsters.

So how do you balance being social with staying safe?

On Facebook alone, the average person shares 13 pieces of personal information ranging from a fairly innocent name/email combo, all the way to mothers maiden name and home address.

It doesn’t sound like a lot, but those 13 pieces have the power to unravel your life within minutes.

Even checking in at home or a favorite location has become the norm, helping to create a multi-dimensional online identity. The details are available to anyone who cares to look, whether they’re a friend keeping in the loop, or someone with a much darker agenda.

The problem is, you just don’t know who’s looking at your profile or why.

For example, someone could try accessing your email account by clicking the ‘Forgot password’ link. The email service follows its security rules and asks identifying questions like ‘which high school did you go to? What is your pet’s name?’ Unfortunately, the most common identifying checks and answers are probably available on Facebook.

Once your email address is compromised, hackers can use that to break into other services and go through, clicking ‘Reset Password’ on site after site, account after account – they have full access to your email, so there’s nothing stopping them from emptying your bank accounts – or worse.

7 Ways To Secure Your Facebook Without Missing Out on the Fun

Begin by previewing your profile as others see it
Review what should and should not be visible to strangers
Consider only sharing partial details, like birth day and month, but not the year
Only ever ‘Friend’ people you know and trust
Be wary of duplicate or ‘odd’ friend behavior – hackers will often clone or hack a friend’s profile and initiate an urgent and uncharacteristic request for money
Update your past privacy settings too
Set default future sharing to ‘friends only’

February 5, 2019November 28, 2016 by CPI Networks

6 Quick Security Tips To Keep Your Business Safe

Every employee shares one inescapable flaw that is putting your business at risk.

They’re human.

59% of data breaches can be traced back to something an employee did (or didn’t do), which invited a cyber-attack.

The scam goes like this:

To lock hackers out, build security awareness and respect into your company culture, so that maintaining digital security becomes as routine as making coffee.

Use complex passwords: Every employee, including management, needs to use an alphanumeric password that they haven’t used before. Password managers can assist with making sure they’re never forgotten.

Verify unknown identities: Not familiar with ‘Jenny from Accounting’ who has called to ask for sensitive information? Double check caller identity and access permissions before releasing any information. Hackers love to play on our desire to be helpful.

Encrypt by default: People regularly transfer data to a laptop or smartphone so they can work more efficiently. Unfortunately, this equipment can be easily stolen. Set operating systems to encrypt data by default, so that it becomes useless in the wrong hands.

Protect portable devices: Laptops and mobile phones should always require a password and be set to auto-lock after a short period of time. Never leave them unattended in cars, buses, restrooms etc, and take them as carry-on luggage.

Set personal usage rules: While you may have blocked productivity-vacuums such as Facebook, what are the rules regarding games, video streaming or shopping? Can they install their own software? When business computers are used for personal usage, security vigilance tends to slide, resulting in unintentional malware installation.

Educate often: Digital security threats change regularly, and people become comfortable with a certain level of danger, thinking ‘it will never happen to me’. A 5-minute discussion once a month may be the barrier that keeps hackers out.

Starter Topics:

Links in emails – Hackers often send emails that look like they are from your bank or similar. Be sure to check the link by hovering over it with your mouse. This is known as ‘phishing’.
Tech scam popups – Be on the lookout for popups advising that your computer is infected and you need to call a phone number or download software.
Email attachments – Never open an unknown attachment, and even from people you know and trust, always scan for malware before opening.

If you need help implementing better security practices in your business, give us a call at (416) 645-2469, (905) 667-0441 or email us.

February 5, 2019November 18, 2016 by CPI Networks

How To Spot A Tech Scam Before You Get Stung

If your computer had a virus, you’d want to know about it ASAP, right?

Before your important files become corrupted, you lose your photos and your digital life is essentially destroyed. Even thinking about it is terrifying.

Tech scammers know we’d be lost without our computers, and that we don’t always know what’s going on behind the screen – which is why they’ve been able to swindle millions from every day people across the world.

The scam goes like this:

You receive a random phone call from someone with a heavy accent (usually Indian) saying they’re from Microsoft, or an alarming pop-up appears on the screen, saying it looks like your system has been infected with a virus.

To fix the problem, they need to you to download some support software, which they’ll give you a special link for.

A technician then uses that software to gain access to your system and make it appear your system is riddled with viruses. Flashing screens, mysterious diagnostics whizzing by, fabricated errors…they’ll do or say anything to make you panic. They’ll even go as far as claiming your system has been infected with illegal content and if not corrected, you’ll face criminal charges.

Demands for credit card information follow immediately after. Once paid, they simply stop fiddling with your system to make it seem the problem is fixed. To continue the scam, they’ll soon access your system to recreate the problem, this time offering a subscription for ongoing protection.

What To Do If You’re Targeted By A Tech Scam

1. Don’t taunt them. Just hang up. Right now you’re only a phone number in their system and they’ll move onto the next – if you give them cause to target you personally, you may find yourself in a dangerous situation.

The real Microsoft will never randomly call people like this. Ever.

2. If a pop-up appears, immediately run an anti-virus scan. Don’t click the pop-up or call the number.

What To Do If You’ve Already Been Scammed

It’s okay. It feels horrible, but you’re not alone and the situation can be corrected.

Call your financial institution and have the charges reversed and your card reissued. It’s easier than you might think and helps the authorities locate the scammers.

Give us a call at (416) 645-2469, (905) 667-0441 or email us and we’ll make sure they no longer have access to your computer.